Sep

Automate Your Way To Success

Since each of us has the ability to easily share our opinion online the amount of information that is being created every moment, every day, and every year, is incredible. With more and more content filling our inbox every day one of the keys to keeping ourselves as small business owners from being inundated with information overload is to automate what we receive. In order to manage your time better, find ways to automate.

Email Automation Tools

Filter Your Messages And Save Your Inbox and also
Train Your Inbox With Boxcar
In Gmail you can automate by using canned responses

These are great ways to automate what information we receive in our email inbox. This is key when trying to manage your time and focus on the tasks that will make you most successful.

Twitter Automation Tools

With Twitter, you can automate by using:

HootSuite’s RSS feed automation
With SocialOomph you can automate follow-backs something you would do manually anyway and really doesn’t need to be personally handled each day.

Automate Your Business

Now that you’ve seen how easy it is to regain some of your time and automate some tasks you used to perform manually in email and Twitter consider what it would take to automate the following business tasks:

The more automated your everyday business tasks can become the more you can focus on unique tasks only you can do. I don’t have all the answers on how to automate everything, but I do challenge you to consider how you can automate more. Share with me how you’ve achieved automation in the comments section. I’d love to hear our success story.

“Your time is limited, so don’t waste it living someone else’s life. Don’t be trapped by dogma – which is living with the results of other people’s thinking. Don’t let the noise of other’s opinions drown out your own inner voice. And most important, have the courage to follow your heart and intuition. They somehow already know what you truly want to become. Everything else is secondary.” ~ Steve Jobs

599 days ago Short URL 1 Comment

Instructional/Small Business Resources/tech

automate/email/gmail/google apps/twitter

Sep

Gmail Canned Responses – How They Can Work For You

If you send a lot of initial responses to an ad or find yourself writing the same response frequently, then Gmail’s canned responses are perfect for you. They also work great if you want to use multiple different signatures. To Start using canned responses, make sure you have labs enabled.

Click the labs icon:

Enable canned responses:

enable canned responses

Click save at the bottom of the labs page:

Now go ahead and compose a new message:

You’ll see your regular message signature in the new email and you can save this if you’d like or clear it out and write a new response.

regular email

Once the body of the message says what you want it to say, just click the “Canned Response” link and select “Save>New canned response..”

canned response

Next you’ll see a window pop up that asks you to name your canned response. Fill it out and click ok.

name your canned response

If you want to have a single line canned response, just be sure to clear the body of the message including your signature before saving a new canned response. Once you have a few different canned responses you can choose them when composing a new message:

use one line response

Take a few minutes and create some responses that will save you time. Until just recently I hadn’t tried the canned responses feature but I am finding it to be a huge time saver already.

Let me know how you are using canned responses in the comments section!

How Is Your Priority Inbox Treating You?

Google Labs Now Allows You To Search Documents In Your Inbox

Want Google To Take Your Site Seriously?

Why Being First Matters

How To Enable Labs For Google Apps Accounts

Google Apps And Gmail Signatures Now Support Images. Here’s How!

599 days ago Short URL 1 Comment

Instructional/Small Business Resources/tech

email/gmail/time management

Sep

Train Your Inbox With Boxcar

If you are like me, you get way too much email in a day, not to mention countless RSS streams, mentions, and Facebook Pokes. Just before starting this post I looked and in the last 24 hours 265 messages hit my inbox that were unfiltered. Looking at messages that were filtered, in total I see that I received around 400 in the past 24 hours. That is entirely too much email to read. Even though I religiously unsubscribe from things I don’t want to read anymore, and I create smart filters it can still be overwhelming.

Running an I.T. consulting firm for small businesses requires a lot of my energy. One thing we work hard to do is respond as quickly as possible to our clients needs. ZigZap has already put tools like Zendesk in place, so we do receive email alerts right away when we have a ticket opened up. The trouble is that even though I am an email addict and watch my inbox closely, there are still times where I won’t see that message for 3-5 minutes while I have other tabs open, or when I step out for lunch and don’t have mail open on my iPhone. After hearing Podcast Answer Man mention Boxcar in a recent podcast with Pat Flynn I decided to check it out, and I am glad I did.

Here’s how to turn it on

Search for Boxcar in the App store and install it:

boxcar in the itunes app store

Next open the app and go to the settings page and choose “Add and Edit Services”:

Boxcar Push Notifications Settings Page add a new boxcar service

If you choose Facebook then it will ask you to authorize like this:

Once it’s loaded you can edit your settings and notices, including what app it opens:

You can also choose what sounds it plays:

choose what sound your boxcar notification makes

Since Facebook already has a lot of this functionality, I was more interested in the email push.

Email Push Setup

Simply get back to the setup screen and choose email and name your new notice:

add a new boxcar service name your new boxcar notification

You can choose the sound, and then click save.

Next click the email address box that shows in the bottom of the app setup view. It should be an address similar to this “1c5c6d.77491856@push.boxcar.io”. Email it to yourself and be sure to title the filter name in the email.

email yourself the boxcar email address

Now you need to setup forwarding in gmail to this address. Once you’ve done that, you’ll get this badge notifciation:

email conformation code from boxcar

Enter that into your gmail account settings page, create filters to push specific emails out, and you can receive notices like I do:

I just got paid push notice from twitter

I love getting payment notices, but more than that I value the instant ticket notices that I receive from remote support or phone customers. That feature helps me respond faster to my my clients needs. I hope you found this brief tutorial helpful. Share in the comments how you end up using Boxcar. I’m curious to see how it has helped others.

Filter Messages And Save Your Inbox!

How Is Your Priority Inbox Treating You?

Google Labs Now Allows You To Search Documents In Your Inbox

Want Google To Take Your Site Seriously?

Why Being First Matters

How To Enable Labs For Google Apps Accounts

Google Apps And Gmail Signatures Now Support Images. Here’s How!

611 days ago Short URL Comments

Inspirational/Small Business Resources/tech

boxcar/email/gmail/google apps/push notification

Sep

How Is Your Priority Inbox Treating You?

Priority Inbox Email Today, Google finally gave me my priority Inbox. I was a little jealous that my friend Lane had already gotten his the day before, but I finally received mine and was happy to find that it made a little easier for me to navigate between new, starred, and general messages.

It really made me think though; do we properly prioritize our time box? With email we have so much space that my 63,000 messages don’t really affect me, but with time, we are very limited in how much we have each day.

Have you sectioned off your blocks of time so that you can be as effective and efficient as possible? Have you trained yourself to quickly eliminate and archive the things that are not adding value to your life or the lives of those around you?

Google tried hard today to make my life simpler, easier, and more effective, but in the end it is my responsibility to manage my time and prioritize what’s important.

Don’t be fooled by the calendar. There are only as many days in the year as you make use of. One man gets only a week’s value out of a year while another man gets a full year’s value out of a week. ~ Charles Richards

Review And Adjust Your Goals

Small Giant Moments

Image: Salvatore Vuono / FreeDigitalPhotos.net

623 days ago Short URL 2 Comments

goals/Instructional

email/goals/inbox/priorities/time management